Payroll & Total Rewards Specialist

  • Location


  • Sector:

    Human Resources

  • Job type:


  • Salary high:


  • Salary low:


  • Job ref:


  • Expiry date:


Just HR is looking for a skilled Payroll & Total Rewards Specialist to join our client’s expanding HR team. This role reports to a supportive senior HR leader and collaborates closely with HR, Finance, and Accounting teams. Additionally, you will address employee inquiries related to payroll matters. The ideal candidate is a seasoned payroll professional with experience in managing long-term incentive programs and benefits invoice reconciliations. If you are eager to grow your career into a total rewards specialist role—including compensation surveys, pay band analyses, and support for executive compensation administration—this opportunity is for you. This is a hybrid position, with 3 days in-office.


  • Manage changes, review, and approve monthly international payrolls prepared by third-party providers
  • Process and balance semi-monthly payroll for about 150 employees in Canada
  • Prepare monthly AD&D invoices for self-reporting
  • Review and reconcile US and Canada benefits invoices monthly
  • Review and reconcile monthly Group RRSP/401K contributions
  • Oversee annual workers’ compensation and WCB renewals internationally
  • Administer Group RRSP/401K and handle annual testing/reporting
  • Handle annual international benefits renewals
  • Manage third-party LTIP administration and prepare related paperwork
  • Process annual salary increments and bonuses (cash and shares)
  •  Assist in implementing new equity administration or payroll software
  • Prepare and submit annual compensation surveys
  • Analyze compensation survey outcomes against existing pay bands and employee compensation; recommend annual pay band adjustments


  • Post-secondary education in a related field preferred (diploma, certificate, or bachelor’s degree).
  • Experience in preparing, processing, and balancing full-cycle Canadian payroll
  • PCP certification from the Canadian Payroll Association is required.
  • Ability to review and reconcile benefits invoices, including wellness plans
  • Experience managing Group Retirement programs (RRSP, 401K) Skill in reviewing international payrolls to ensure accurate calculations and changes
  • Proficiency in preparing Excel templates for ongoing payroll and benefits reconciliation tasks
  • Intermediate to advanced skills in Excel; Power BI experience is a plus
  • Minimum of 5 years of full-cycle Canadian payroll experience using ADP
  • Strong problem-solving skills and the ability to provide actionable recommendations
  • US and other international payroll experience is a plus
  •  Experience setting up hypothetical tax and coverage certificates for expatriates with international shadow payrolls is a plus
  •  Commitment to process improvement, standardization, and best practices
  • Minimum of 3 years' experience in reconciling benefits invoices for accuracy and with payroll deductions and taxable benefits
  • Experience administering LTIP programs, including stock options and RSU/PSU vesting, is required
  • Ability to prepare cost breakdowns by department and GL for accounting purposes
  • Experience with SAP SuccessFactors HRIS is a plus

 **Only candidates eligible to work in Canada will be considered**

Just HR is a specialized Human Resources recruitment and search firm with seven practice areas: General HR, Compensation & Benefits, Talent Acquisition, Learning & Organizational Development, Labour & Employee Relations, HRIS, Health & Safety.