Recruitment Assistant

  • Location

    Vancouver,, Canada

  • Sector:


  • Contact:

    Jeremy Tiffin

  • Salary high:


  • Salary low:


  • Job ref:


  • Published:

    5 months ago

  • Expiry date:


  • Consultant:


Horizon Recruitment has an immediate opening for a motivated and resourceful individual who has the knack for making everyone around them better! We are recruiting for a Recruitment Assistant to join our energetic and professional team. We work extremely hard to deliver an exceptional experience for our clients, candidates and colleagues and you will be at the centre of it all! You will help us exceed expectations and you will be a part of a continued successful growth story. We've been celebrating 10 years of success in business and as we go into 2018 we need to back fill the Recruitment Assistant role due to an internal promotion! This role represents an opportunity to work with a team of recruitment experts where your contribution, input and training is a key part of our future expansion plans.


Recruitment & Sales Support

  • Manage and conduct reference checks in a timely and effective manner documenting as necessary
  • Ensure position postings are managed effectively by adding and deleting them as appropriate to various sourcing channels (LinkedIn, BC Jobs, CPABC, SCMA, etc)
  • Contracts administration support including contract creation & extensions
  • Manage contractor timesheet and hour reporting inquiries
  • Administering the background checking process with external vendors
  • Assisting with generating various sales and recruitment reports 

Back Office Support

  • Entering time sheet information into accounting software 
  • Prepare and administering Record of Employment reports
  • Setting up time sheet in system 
  • Provide ongoing AP support to accounting team
  • Preparing templated Services Agreements for sales and recruitment team and following up to ensure completion

Executive and Admin Support

  • Answering incoming phone calls to the main line and directing to the appropriate team member
  • Ordering office supplies and stationary
  • Administering expense reports and preparing monthly expenses for President
  • Managing files, documents and records on server for ongoing ease of retrieval
  • Assisting in making arrangements for tradeshows and other events
  • Managing travel booking and itinerary for President and sales team
  • General office errands including obtaining ad hoc supplies required, ordering lunches and meeting refreshments
  • Assisting in maintaining a neat and tidy office appearance.


  • Alignment with our core values and mission
  • A great attitude and professional customer service focus
  • General business acumen
  • Strong capability with MS Word, Excel and other commonly used business software tools (the ability to learn basic software easily)
  • Ability to think, talk and type while on the phone
  • 2 years of previous customer service over the phone or administrative experience in an office environment would likely make learning easier, but not a must have
  • An ongoing commitment to getting better and building a better way to do things.

**Only candidates eligible to work in Canada will be considered**